Phillipsburg Free Public Library
Adopted June 4, 1998;
Amended Nov. 6, 2003, Sept. 8, 2005 , Sept.3, 2009 , Nov. 2, 2017
I. Community Room Policy
Groups may meet only during regular Library hours. The group should plan to vacate the Community Room at least ten minutes before closing time. In unusual circumstances, an exception may be made by the Library Director, subject to a fee to cover the cost of paid staff time.
It is the responsibility of the group using the room to arrange the furniture and then return the chairs and tables to their original location. The group may bring and serve light refreshments. The group is responsible for cleaning up after use and for any damage to the room or equipment. Use of the Community Room includes use of such facilities and equipment as projectors, tables, chairs, sink and countertop. Having or using any alcohol or tobacco products in the Community Room or anywhere else on Library premises is prohibited.
Reservations – In fairness to the numerous groups in the community, the Library cannot accept reservations for any series of meetings which would designate the Library as the regular meeting place for the organization. The Community Room may be reserved no earlier than three months and no later than seven days before the date of the meeting. An officer of the group (an adult over 18 years of age) must complete a reservation form. No reservation shall be considered final until approved in writing by the Library Director or his/her designate. Library-sponsored activities shall have priority at all times. See attached Reservation Form.
II. Quiet Study Room Policy
- No admission fee can be charged nor any collection of money taken by the user.
- When demand exceeds availability, preference will be given to educational, research, career development and other needs over recreational activities.
- Use is limited to two hours per day per individual/group.
- Neither groups nor individuals may book the room for any series of meetings or uses.
- Library-sponsored activities shall have priority at all times.
The user must return to the Reference Desk and notify the Reference Librarian on duty when finished. The user is responsible for any damage to the room and its furnishings during his/her/their use.
Reservations – The calendar of the Quiet Study Room is kept at the Reference Desk. The Library will accept reservations up to two weeks in advance of the date, for up to two hours at a time.
III. Children’s Story Room